How to Structure a Board Meeting

The board meeting is an important occasion for the leadership of your company to share their ideas as well as offer their expert opinions, and discuss the direction of the company. It also gives them the chance to discuss and create action items that will lead to growth.

Agendas are distributed well in advance of the meetings to ensure that everyone has a chance to read them and digest them. They typically have an itemized list and the description of each item and who will discuss it, as well as recommendations for actions.

The chairperson usually is the one who leads meetings, and may delegate the work of the facilitator to other members. The chairperson’s job is to ensure that the agenda gets discussed and the decisions are made.

Chief officers are often invited to provide their input on the most important issues facing the company. These experts can help management gain a better understanding of the company’s needs and issues it faces.

Future strategies are also often scheduled for the agenda, and they can be a great method for the board to align with the C-suite’s latest strategies for growth, expansion into new markets or product portfolio additions. These initiatives can be discussed with the board members to determine whether they are worth the investment.

After the board has made an important decision regarding the future of the company they will be able to vote on important issues that must be implemented. It is a good idea to keep a record of the votes so that subsequent board meetings can examine how each member voted and make sure the decisions they make are backed by evidence.